Meeting Rooms
Adult Retreat Center
The Adult Retreat Center (ARC) not only has hotel-style overnight accommodations, but also a few meeting rooms available as well. For business-class presentations to small-to-moderate size groups, take advantage of our audiovisual equipment options and wireless internet for your use. Let us take care of all the setup and takedown while you just enjoy renewed focus and productivity.
3 meeting rooms
Food and beverage service optional
Seating, table arrangement choices
Chapel
Upper-Level Chapel
Our chapel is a multifaceted meeting space. The upper level of our chapel has the largest area on grounds to accommodate a couple hundred people with options to add seating, and also provides ample space to facilitate your programs. Two breakout rooms are available to the south and north which can accommodate upwards of 20 people in each room. In the upper level of our building, we have our camp store and what we call The Upper Room. The Upper Room is a smaller meeting space which can accommodate upwards of 20 people.
Lower Level Chapel
We currently have five smaller meeting rooms in the lower level of this building. The rooms are:
Room 5 | A breakout room with hardwood floors that can be divided in half by a set of French doors.
Room 6/7 | This room has carpet and can be divided in half through the use of a divider.
Room 8/9/10 | Our largest breakout space which can be divided into three separate rooms through dividers.
Room 100 | Our largest meeting space in the lower level of this building. The floors are hardwood and are great for that 75 person retreat (however, not limited to 75 people).
Room 112 | This is a larger breakout room, that comes with soft furniture.
Dining Hall
In the lower level of this building, we have two meeting spaces available for use.
The Board Room is a great meeting space for those smaller-mid size groups (10-40ish people). This room comes with soft furniture on one-half and is able to have a table and chair set-up on the other end. We provide groups using this space a 50" TV that is mounted on a stand that can be wheeled around. The sound from the TV should be heard by everyone in your group within these group size. We supply you with an HDMI cable that is able to be hooked up to your device.
The Game Room great creative space for those smaller-mid size groups (10-30ish people). This room comes with many classic camp games as well as booths to accommodate guests in a more laid-back atmosphere.
Pricing
Policies
Learn more about Camp Manitoqua policies
Contract Deadline
Once you tell us you are ready for a contract to be sent, you will have two weeks to get us a signed contract and a deposit. Contracts not signed and received by the date indicated will default to other parties wishing to book for the specified time period.
Deposit
When you receive the contract, the deposit schedule for your event will be clearly laid out. The deposit schedule is based on your event date and size of the event. Deposits totalling 50% of the contract must be paid at least 30 days prior to the event. The final amount due will be invoiced in the week following the retreat.
Contract Minimum and Maximum Policy
The guest count that appears on the contract is the minimum guaranteed number of guests. The maximum number of guests you are allowed to bring is a 25% increase of this minimum count. Manitoqua will plan to accommodate this maximum number. This maximum number may only increase if space is available and it has been approved, prior to the event, by Manitoqua management. Manitoqua will invoice following the event, which will reflect the final amount due based on actual numbers including additional guests, meals, and other services or fees incurred.
Guaranteed Attendance Number Policy
Ten (10) business days prior to the event, the contact person will contact Camp Manitoqua & Retreat Center with the final count of people attending the event. This number will be your final attendance number and must be greater than the minimum number guarantee stated on the contract, but not greater than a 25% increase of that minimum per the policy above. It is very important that this number be accurate so that Manitoqua can properly prepare for your event. Failure to contact Manitoqua with the actual number will mean that your group will assume financial responsibility for the guaranteed minimum number on this contract or the actual number attending, whichever is greater. Manitoqua is not responsible for supplying food or lodging to people who were not reported in a final count.
Cancellation Policy
When it is necessary for a group to cancel and it is done at least 120 days before the scheduled event, deposits will be returned less a $75 cancellation fee. If a group cancels within 120 days or less, all contract fees and deposits are non-refundable. When it is necessary for Camp Manitoqua to cancel a retreat, a full refund of your contract fee and deposit will be given.
Health Insurance Statement
The retreat guests will be responsible for providing for their own medical personnel, first aid, first aid supplies, and emergency transportation.
Insurance Statement
Accident insurance as provided by your sponsoring body or accident insurance carried by individual retreat guests is the primary coverage. We require the group to provide proof of this insurance. Contact your insurance company to ask for a Certificate of insurance.
Adventure Zone Participants
It is recommended that the guest group obtain medical insurance information for each participant. All guests participating in the Adventure Zone activities MUST sign the Camp Manitoqua Medical Statement Form. These forms must be given to the course facilitator prior to participating in the activities. No guests may participate in the activities without the proper signatures on the form. If the guest is under the age of 18, a parent signature is required. For preventative reasons, no guests may be in the Adventure Zone area without a Camp Manitoqua staff instructor.
The Adventure Zone activities are team building activities. If the facilitator determines that the group is not working as a team, he/she will not progress the group to the next activity. Guests must follow the directions of the facilitator at all times. If an group has more than 17-20 participating in the activities, participants may be divided into groups within a ratio of 12-16. If your attending number is more than your final number, which must be communicated 10 days in advance, or the number on this contract, Camp Manitoqua will do its best to obtain the additional staff required. If we are unable to secure this staffing, these additional people will be unable to participate in the Adventure Zone activities, and you will not be billed for those additional people not participating.
Check Out Times
Check-out time for retreat groups is within 1 hour of the contracted end time. If your group is still on grounds after the given 1 hour grace period, your group will be subject to a $50 late fee for each additional hour. Camp Manitoqua reserves the right to request sleeping rooms/cabins be vacated at breakfast to accommodate housekeeping staff.
Credit Cards
Each group must have a valid credit card on file with us that will only be charged if your balance is over 90 days delinquent. Discover, Visa, MasterCard and American Express are accepted. All credit card charges will have a required 2% processing fee.
Meals
Due to the increase cost of food and services, Camp Manitoqua and Retreat Center will no longer be serving meals to our retreat guests. Groups can bring in their own catering or food. Camp Manitoqua does offer a catering service. All pricing for this service, can be found under the pricing tab.
Cars and Parking
When planning and packing, keep in mind that driving on grounds is prohibited. Parking is allowed only in Camp Manitoqua designated areas.
Wheelchair Accessibility
All of our buildings have paved sidewalks leading to them at level entryways or slight ramps. Each building has wheelchair accessible bathrooms. However, our ARC, Chapel, and Dining Hall buildings only have access to upper and lower levels through outside sidewalks and ramps.
Audio/Visual Equipment
The following items can be requested for your meeting room for no additional charge by using your set-up form prior to your event:
50" LED TV | Blu-Ray Player | HDMI Cable
lectern
flipchart with markers
microphones
Items that incur a charge are the LCD projectors and the keyboard ($25/$50 day/weekend each). Other items may be available upon request.
Wireless Internet
We offer Wi-Fi in the Adult Retreat Center, Oaks Cabins, Chapel, and Dining Hall.
Campfires
The hosts can provide you a fire starter and matches by request. Firewood will be provided at your assigned fire pit. It is the group leader's responsibility to start, maintain, and put out your fire.
Pets
Pets are not allowed on our grounds. The only exceptions to this policy are service dogs.